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Creating Groups & Announcements in Jambo

PostedFebruary 26, 2025
UpdatedMarch 27, 2025
Byadmin
Overview

Jambo allows community admins to create and manage different types of groups for discussions, collaboration, and announcements. Groups can be customized based on access levels, visibility, and permissions.

This guide covers:
🔹 Types of Groups & Their Behavior
🔹 Creating a New Group
🔹 Understanding Group Settings
🔹 Managing Group Members & Admins
🔹 Posting Announcements & Noticeboards
🔹 How Permissions Impact Groups

Step 1: Accessing the Group Feature

📌 Dashboard → Add Group Option

  • On the left panel, click “Add Group” to begin creating a group.

📌 A popup appears asking:
✅ Choose Group Type
🔹 Open Discussions: For general group discussions.
🔹 Announcements / Notice Board: For one-way admin announcements.

                     

📌 Group Type Selection Popup

Step 2: Selecting Group Type & Privacy Settings

Once you choose Open Discussions, the system will prompt for:
✅ Group Name (Required)
✅ Group Description (Required)

                        

📌Expanded Customization Settings

Admins can now choose between three privacy options:

Group Type
Who Can Find It?
Who Can Join?
Who Approves Members?
Open
Anyone in the community
Anyone can join directly (no join / ignore process)
No approval needed
Private
Anyone in the community
Must request & get approved
Group Admin
Secret
Only invited members
Only invited members
Only Group Admin


📌 Note:

  • Open & Private Groups appear in the “Discover Groups” tab for members to find and join/request.
  • Secret Groups are completely hidden unless a user is invited.

🔹This icon    indicates Private group

🔹 This icon    indicates secret group

Step 3: Adding Members to a Group

After setting up the group, admins can invite members using a filter-based selection:

📌 Member Selection Screen

  • Admins can filter by skills, gender, blood group, DOB, etc.
  • Two options:
    ✅ “Send Invite” → Members receive an invite to join.

✅ “Add Member” → Members are added directly.
✅ “Add Later” → No immediate invites sent  (Skip).

💡 Key Dependency: Community Permissions (From Settings)
Your Community Permission Settings determine how members are added: 

Community Setting
Effect on Groups
“Add Directly to a Group”
Members are added immediately (no action needed from their side).
“Send Invite & Give Option to Join”
Members receive an invite and must accept or decline.


📌(Member Invitation Screen)

📌(Admin Approval for Join Requests)



📌 (Members added directly)

Step 4: Group Page Overview

Once the group is created, the Group Dashboard includes:

📌 Group Main Page
✅ Group Title & Description
✅ Total Members Count
✅ Created By & Status
✅ Add Members Option
✅ Leave Group Option

📌 Posting Options Available:

  • Discussions (Default)
  • Events
  • Polls
  • Praise
  • Announcements
  • Jobs

 

📌Left Panel for Groups

  • Feed
  • Events
  • Polls
  • Jobs
  • Settings
  • Analytics (Usage Charts)

📌Analytics Page (Feature Usage Pie Chart)

Step 5: Understanding Group Settings

📌 Group Settings Page

1️⃣ General Tab

✅ Edit Group Name, Cover Image, Description
✅ Option to mark group as Mandatory (Auto-add all members)
📌 Note: Selecting Mandatory Group removes member approval settings.

2️⃣ Group Admins Tab

✅ Add or Remove Group Admins

📌Adding Group Admins
💡 Super Admins & Community Owners are default group admins and cannot be removed.

3️⃣ Permissions Tab

📌Permissions Settings
🔹 Who can see this group? → Only invited users OR all members
🔹 Who can join? → Only invited members OR open for all
🔹 Who can invite members? → Only Admins OR all group members
🔹 Who can post? → Only Admins OR all members

4️⃣ Members Tab

📌Viewing Members in the Group
✅ List of all added members
✅ Filters for Accepted, Invited, Rejected, Left, Removed, etc.

✅ Filters will only display fields that were marked as “Allow to Search” in the Registration Setup.

💡 Example: If “Blood Group” and “Skills” were enabled as searchable fields, they will be available as filters in the Group Members tab. If not, they won’t appear.

5️⃣ Reported Posts & Members Tab

📌 Reporting System
✅ Reported Posts & Members appear for Admin Review
✅ Actions: Approve, Remove, Block Users

Step 6: Creating an Announcement or Noticeboard

                    

📌 Announcement & Noticeboard Selection

✅ Announcements: One-way admin messages (no replies).
✅ Noticeboard: Sticky on all scrolls for better visibility.

📌 Posting an Announcement:

📌Creating an Announcement

  • Enter Text.
  • Click Post.

📌 Creating a Noticeboard Post:

  • Click Create Notice
  • Enter Title, Link/File, Description
  • Select Group
  • Click Post
     

This icon    indicates  Noticeboard & Announcement

📌 FAQs: Managing Groups & Announcements

Can I change a group type later?

 Yes, admins can change a group type (Open, Private, Secret) later via settings.

All current & future members are automatically added to the group. No approvals are required.

Yes, go to Group Settings → Permissions Tab → Who Can Post?

Use the Reported Posts & Members tab to monitor & remove inappropriate content.

Yes, admins can delete a group from the settings.

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