Events

Hosting Events in Your Community

The Events Feature allows community members to create, manage, and host events within groups. Events can be set up as private (group-specific) or public (open to all community members), making it a powerful tool for organizing meetups, webinars, conferences, and more.

🔹 Who Can Create Events?
As mentioned in the Permissions Tab, admins can set who can create events:

• Only Managers
• All Members of the Community

Accessing Event Settings

1. Log in to the Jambo Dashboard.
2. Navigate to the desired group. 
3. Click on Events from the main navigation.

Event Payment Settings (Gear Icon Options)

✅ Setting Up Payment Methods for Events

• Event payment settings are managed separately for each group.
• To configure payment methods for a specific group, go to:
  1️⃣ Navigate to the Group Dashboard → Click on the Events Tab.
  2️⃣ Click on the Gear Icon in the top-right corner.
  3️⃣ Configure payment methods specific to that group’s events.

🚨 Note: There is no option to set payment methods globally from the main Events tab in the home dashboard. Each group can have its own payment method setup, allowing flexibility in handling ticket payments.

1️⃣ Online Payment Gateways

• Admins can integrate Razorpay for online ticket sales.
• Click “Add Payment Method” to redirect to Razorpay for integration.

2️⃣ Offline Payments (Default: Disabled)

• Toggle ON to allow offline payments via cash, cheque, bank transfer, etc.
• If enabled, members can make payments offline, and the admin will have to manually review and approve them.

✅ Bank Details (Displayed to members for offline payment)

• Add Bank Details: (Fields: Bank Name, Account Name, IFSC Code, Account Number)
• Upload QR Code: Members can scan and enter payment details.

3️⃣ Is GST Applicable? (Default: Disabled)

• Toggle ON if GST applies to ticket sales.
• Admins can enter GST Number, State, and upload the GST Certificate.

Creating an Event

After configuring payment settings, admins or community members (if set as permission) can click “Create Event” to set up an event.

Step 1: Basic Details

✅ Event Cover Photo (Upload an image) (Recommended Size: 700 X 200)
✅ Event Name (Max: 25 characters)
✅ Event Description (Can include files)
✅ Tags (For event categorization)

 📍 Event Location

• Offline: Enter Address, City, Country, Zip Code, Google Location.
• Online: Provide a virtual meeting link.
• To Be Announced: Event location will be updated later.

✅ Start Date & Time (+ Time Zone)
✅ End Date & Time (Optional)

👥 Organizer Details

• Default organizer details are auto-filled.
• Add more organizers if needed.

🎟 Attendance Settings

• Capture Attendance (Default: OFF)
• If enabled, users/admins can mark attendees as present on the event day.

✅ Save & Preview OR Proceed to Tickets or Schedule Setup (Optional)

Step 2: Adding an Event Schedule (Optional)

Event organizers can add a schedule regardless of whether the event is single-day or multi-day.

📅 For Single-Day Events:

• Add multiple time slots for different sessions, speakers, or segments.

📅 For Multi-Day Events:

• Tabs for each day will be auto-generated based on the event dates.

🔹 For Each Session, Admins Can Add:
✅ Duration (Start Time – End Time)
✅ Description (Session details)
✅ Add Speaker (Choose from existing community members or add new speakers)

📌 Speakers Section (Footer Area):

• View All Speaker Details

• Add New Speakers (if they are not part of the community)

• Edit Existing Speaker Info (Full Name, Designation, Bio)

✅ Save & Preview OR Proceed to Ticketing (Optional) 

Step 3: Ticket Configuration (Optional)

1️⃣ Ticket Limits & Guest Settings

• Total Number of Tickets 🎟 (Max limit for all ticket types combined)
  • This includes free + paid + guest tickets.
  • If exceeded, new tickets cannot be added.
• Ticket Limit Per User (Default: 1, but can be changed)
• Allow Free Guests? (Default: OFF)
  • If ON, enter Total Guests Allowed.

2️⃣ Tickets for Community Members

• Ticket Name
• Description
• Quantity
• Price
• Tax (if applicable)
• Free Guests Per Ticket (Default: 0)
• Add More Tickets (Multiple ticket types allowed)

3️⃣ Tickets for Non-Members (Default: OFF)

• If enabled, admins can create separate pricing for non-community members.

4️⃣ Ticket Sales Start & End Time

• Ticket Sale Start Time: When ticket sales open.
• Ticket Sale End Time: When tickets are no longer available for purchase.

✅ Save & Preview OR Proceed to Publish

Event Publishing & Management

After configuring all details, event organizers can Preview & Publish.

Preview Screen Includes:

✅ Event Cover Photo, Name, Description
✅ Location, Date, Time
✅ Organizer & Speaker Details
✅ Ticketing Information (if enabled)

Final Options:

• Edit Event
• Publish Event

🔹 Once Published:

• The event will appear in the Events Dashboard, Group Page (if group-specific), and Events Tab.
• Events will be categorized as Live & Upcoming if they are in the future.

Post-Publish Actions (Event Dashboard)

Event organizers can still:
✅ Edit Event
✅ Pin Event (To highlight it in group feeds)
✅ Publish to Landing Page (To showcase publicly)
✅ Hide Event It will only hide the event from users own feed. The event will still remain visible to other members and will not be removed from the community or group.

✅ Cancel Event (Mark as canceled)
✅ External Share (Copy event URL easily)
 
Event Engagement Features

✅ Comments on Events: Members can comment on an event post.
✅ Event Wall: Organizers can upload images related to the event.

Ticket Validation (QR Code Scanning)

🎟 All tickets generate a QR code, which can be scanned for event entry validation.
(For more details, refer to our QR Code Scanning Guide.)